Page 92 - XL Axiata Integrated Anual Report 2020 ENG

90
2020 Integrated Annual Report
CORPORATE GOVERNANCE
Other Parties
The Company has appointed other parties in this Meeting, among others:
1. Mr. Aulia Taufani, SH. as a public notary;
2. PT Bima Registra as the Securities
Administration Bureau which has appointed
special for the Meeting of the Company; and
3. Assegaf Hamzah & Partners as Legal Consultant.
Attendance Quorum
The Meeting was also attended by Shareholders and/or Proxy Holder representing 8.618.059.632 shares in the Company, constituting 80.50% of the total 10,706,012,530 shares issued by the Company.
Opportunity to Raise Question
During the Meeting, the Company has provided
an opportunity for shareholders or proxy’s holder to be able to ask question(s) and/or opinion(s) related to the discussion of each agenda of the Meeting. However, until the end of the session of the Meeting, there were no shareholders or proxy’s holders who raised question(s) and/or opinion(s).
Voting Mechanism
• Decision process is conducted private by electronic voting (e-Voting);
• Each holder of 1 (one) share is entitled to cast 1 (one) vote;
1st Agenda
1. Accept the resignation of Mr. Mohamed Adlan Bin Ahmad Tajudin from his position as the Director of the Company as of November
1, 2020 with the utmost gratitude for his performance so far in the Company, as well as granting full release and full settlement (Acquit et de Charge) to Mr. Mohamed Adlan Bin Ahmad Tajudin as the Director for all actions management starting from January 1, 2020
to November 1, 2020, to the extent that his respective management actions are reflected in the Company’s report including Financial Statements of the Company which will be approved by the Annual General Meeting of Shareholders for year 2020, and not construed as criminal actions.
2. Appoint Mr. Budi Pramantika as the Director
of the Company replacing Mr. Mohamed Adlan Bin Ahmad Tajudin effective as at November 1, 2020 until the end of term of Board of Directors
• Shareholders or proxy’s holder who did not vote or cast abstain vote are considered casting the same vote as the majority of voting result;
• Before the voting process, the Company
has played a video of the e-Voting guide through Conference Media. This video has been uploaded to the Company’s website in conjunction with the Invitation of the Meeting;
• e-Voting can be done in 2 (two) ways; 1. e-Voting for each Agenda; or
2. e-Voting for all Agendas at once.
• e-Voting should be done through smartphones or other electronic devices such as tablets, iPad, or even Laptop;
• Shareholders or proxy’s holder should access the e-Voting system to e-Voting link which has been provide during registration and/or by scanning a QR Code.
This summary of minutes is in compliance with the Financial Services Authority Regulation Number 15/POJK.04/2020 concerning the Plan and Implementation of the General Meeting
of Shareholders for Public Companies and the Financial Services Authority Regulation Number 16/POJK.04/2020 concerning the Implementation of the General Meeting of Shareholders of Public Companies in Electronic.
upon the closing of the Annual General Meeting
of Shareholders which will be held in 2024.
3. Appoint Mr. I Gede Darmayusa as the Director
of the Company effective as at November 4, 2020 until the end of term of Board of Directors upon the closing of the Annual General Meeting of Shareholders which will be held in 2024.
4. Accordingly, the composition of the members of the Company’s Board of Directors as of November 4, 2020 is as follows:
RESOLUTIONS OF EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS PT XL AXIATA TBK - 27 OCTOBER 2020
PT. XL AXIATA TBK TRANSFORM FASTER TO EMERGE STRONGER – GIVING BACK TO THE NATION
President Director Director
Director
Director
Director
: Dian Siswarini
: Abhijit J. Navalekar : Yessie D. Yosetya
: David Arcelus Oses : Budi Pramantika
: I Gede Darmayusa
and authorize with the right of substitution to the Board of Directors of the Company to take all actions related to the resolutions of this meeting, including but not limited to appearing before the authorities,
Director 5. Appoint