Page 89 - XL Axiata Integrated Anual Report 2020 ENG

2020 Integrated Annual Report
87
Day, Date: Time:
Venue:
Monday, 18 May 2020
02:23 p.m. – 03:17 p.m. Western Indonesian Time
Krakatau Meeting Room 28th Floor
Gedung XL Axiata Tower
Jl. H.R Rasuna Said X5 Kav.11-12 Kuningan Timur Setiabudi, Jakarta Conference Media: Microsoft Teams Live Event
3. Assegaf Hamzah & Partners as Legal Consultant; and
4. Kantor Akuntan Publik Tanudiredja, Wibisana, Rintis & Rekan (a member of the PricewaterhouseCoopers networks of firms)
Attendance Quorum
The Meeting was also attended by Shareholders and/or Proxy Holder representing 8,708,949,063 shares in the Company, constituting 81.3463% of the total 10,706,012,530 shares issued by the Company.
Opportunity to Raise Question
During the Meeting, the Company has provided
an opportunity for shareholders or proxy’s holder to be able to ask question(s) and/or opinion(s) related to the discussion of each agenda of the Meeting. However, until the end of the session of the Meeting, there were no shareholders or proxy’s holders who raised question(s) and/or opinion(s).
Voting Mechanism
• Decision process is conducted private by electronic voting (e-Voting);
• Each holder of 1 (one) share is entitled to cast 1 (one) vote;
• Shareholders or proxy’s holder who did not vote or cast abstain vote are considered casting the same vote as the majority of voting result;
• Before the voting process, the Company
has played a video of the e-Voting guide through Conference Media. This video has been uploaded to the Company’s website in conjunction with the Invitation of the Meeting;
• e-Voting can be done in 2 (two) ways; 1. e-Voting for each Agenda; or
2. e-Voting for all Agendas at once.
• e-Voting should be done through smartphones or other electronic devices such as tablets, iPad, or even Laptop;
• Shareholders or proxy’s holder should access the e-Voting system by scanning a QR Code or inputting a unique number listed on the display of e-Vote Mobile.
This summary of minutes is in compliance with the Financial Services Authority Regulation Number 15/POJK.04/2020 concerning the Plan and Implementation of the General Meeting
of Shareholders for Public Companies and the Financial Services Authority Regulation Number 16/POJK.04/2020 concerning the Implementation of the General Meeting of Shareholders of Public Companies in Electronic.
Agenda of the Meeting
1. Approval on the Company’s Annual Report including the Board of Commissioner’s Supervisory Report as well as ratification of the Company’s Financial Statement for the Fiscal Year ended on 31 December 2019.
2. Allocation of the Company’s Net Profit for Financial Year Ended on 31 December 2019.
3. Report on the use of proceeds of shelf public offering of bonds and Sukuk Ijarah PT XL Axiata Tbk.
4. Appointment of accounting firm to perform audit on the Company for Financial Year ended 31 December 2020 and other financial statement audit as required by the Company.
5. Grant authorization to the Board of Commissioners to state the issuance of
new shares without Pre-Emptive Rights
and adjustment of the issued and paid-up capital of the Company in connection to the implementation of the 2016-2020 Long Term Incentive Program.
6. Changes of composition of Board of Directors and/or Board of Commissioners.
7. Determination of remuneration for the Company’s Board of Directors and/or Board of Commissioners for year 2020.
Chairperson
The Meeting was chaired by Mr. M. Chatib Basri as President Commissioner of the Company,
in accordance with Articles of Associations of the Company and the decision of the Board of Commissioners Meeting dated 7 February 2020.
Management Attendance
All Members of BOD and Members of BOC has attended the GMS convention through both physical and electronic attendance.
Other Parties
The Company has appointed other parties in this Meeting, among others:
1. Mr. Aulia Taufani, SH. as a public notary;
2. PT Bima Registra as the Securities
Administration Bureau which has appointed special for the Meeting of the Company;
TRANSFORM FASTER TO EMERGE STRONGER – GIVING BACK TO THE NATION PT. XL AXIATA TBK