Page 88 - XL Axiata Integrated Anual Report 2020 ENG

86
2020 Integrated Annual Report
CORPORATE GOVERNANCE
No. Condition First GMS Second GMS Attendance Approval Attendance Approval
>1/2 2/3 3/4 Simple >2/3 >3/4 1/3 2/3 3/5 Simple 2/3 >3/4 Majority Majority
10 Merger, Consolidation, Acquisition and
Separation
11. Bankruptcy, Dissolution
12. The request for the extension of the
establishment term of a company’s duration
13 Conflict of Interest X (only Independent
Shareholders)
X X
X X X X
X X
X
X X
X
X X
X
*Following and adjusted from time to time based on prevailing regulation.
Electronic Voting System
The voting system in the GMS is executed electronically in which each shareholder provided e-voting barcode in accordance with the portion of respective shares ownership, which is then counted by the Share Registrar in the voting counting session.
Electronic voting activity is witnessed by an independent Notary appointed by the Company.
2020 General Meeting of Shareholders
In 2020, the GMS was held in electronically (e-GMS) in which in accordance with the POJK No. 15/POJK.04/2020 dated 20 April 2020 on the Plan for the Implementation of the General Meeting of Shareholders of the Public Company.
e-GMS implementation was implemented with the order from the Government of the Republic of Indonesia aand ass preventive a preventive action of Covid-19 spread, also to abide by guidance to conduct social distancing in the period of large- scale social restrictions (PSBB), also referrring to Article 9 of POJK No. 16/POJK.04/2020 dated 20 April 2020 regarding the Implementation of Electronic General Meeting of Shareholders.
Report submissions:
1. Annual General Meeting of Shareholders dated
18 May 2020
a. Meeting Agenda Notification to the Financial
Services Authority (OJK) on 2 April 2020, and explanation on the implementation of Meeting electronically to OJK dated 14 May 2020;
b. Advertisement of Meeting Announcement to shareholders on: (i) 1 (one) daily newspaper of Indonesian language with national circulation, namely Investor Daily; (ii) the Company website; and (iii) Indonesia Stock Exchange website on 9 April 2020;
c. Meeting Invitation to shareholders on: (i)
the Company website; (ii) Indonesia Stock Exchange website; and (iii) eASY.KSEI system on 24 April 2020.
2. Extraordinary General Meeting of Shareholders dated 27 October 2020
a. Meeting Agenda Notification to OJK on 11
September 2020;
b. Publication of Meeting Announcement on
18 September 2020, and Meeting Invitation including materials for presentation in the Meeting on 5 October 2020, through the Company website, Indonesia Stock Exchange website, and eASY.KSEI system.
The e-GMS materials including the format of the Power of Attorney and Meeting Rules are available at the XL Axiata office and can be downloaded through the Company’s official website (www. xlaxiata.co.id) on the same day as the Meeting Invitation.
THE SUMMARY OF MINUTES OF THE ANNUAL GENERAL MEETING OF SHAREHOLDERS IN ELECTRONIC PT XL AXIATA TBK - 18 MAY 2020
The Board of Directors of PT XL Axiata Tbk. (the “Company”), having its legal representative in Jakarta hereby announces to the Shareholders that the Company has convened the Annual General Meeting of Shareholders electronically (the “Meeting”), with the following summary:
PT. XL AXIATA TBK TRANSFORM FASTER TO EMERGE STRONGER – GIVING BACK TO THE NATION