Page 83 - XL Axiata Integrated Anual Report 2020 ENG

2020 Integrated Annual Report
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indicators, XL Axiata has conducted Board of Directors and Board of Commissioners self- assessment, the assessment result will be used
for the Performance Assessment of the Board of Directors and Board of Commissioners as prove
of accountability in the application of duties and responsibilities of the Board of Directors and Board of Commissioners.
RENEWAL OF APPLICATION TO SUPPORT BOC BOD ACTIVITIES
Changed of digital application for the management meeting, which previously was BoardPac to Diligent Board. This is in line with the evaluation results and recommendations on the previous
use of application or digital platform media for the meeting, which aim at improving the quality of XL Axiata’s Board of Directors and Board of Commissioners Meeting toward the features, stability of access and security.
INTEGRATED ANNUAL REPORTING 2020
In order to fully support the capital market institutions and government initiatives, since 2019, XL Axiata has presented the Integrated Annual Report, and in 2020 XL Axiata again presents the Integrated Annual Report. In using the nearest framework into integrated report, XL Axiata provides our stakeholders with a concise view of our business and strategies and to create value over time.
INDUCTION FOR BOARD OF COMISSIONERS AND BOARD OF DIRECTORS MEMBERS
On June 2020, induction training was conducted for new members of the Board of Commissioners and Director, which are Dato’ Mohd Izzaddin Idris, Dr. Hans Wijayasuriya and David Arcelus Oses. Furthermore, in November 2020 the orientation for new Directors was carried out, namely
Budi Pramantika and I Gede Darmayusa. In this orientation, information was given regarding strategy, business, operations, duties and roles
of the Board of Directors and Commissioners pursuant to the prevailing laws and regulations, capital market regulations and XL Axiata corporate governance.
IMPLEMENTATION OF ELECTRONIC GENERAL MEETING OF SHAREHOLDERS For the first time and as the first public listed company in Indonesia, XL Axiata convened the Annual General Meeting of Shareholders in May 2020 and Extraordinary General Meeting of
Shareholders in October 2020, in which have been implemented electronically (e-GMS), by using
an e-GMS system owned by the company, and referring to the POJK No. 15/POJK.04/2020 on the Plan and Implementation of General Meeting of Shareholders of Public Companies, and POJK No. 16/POJK.04/2020 regarding the Implementation of General Meeting of Shareholders of Public Companies Electronically.
IMPLEMENTATION OF ISO 27001:2013 CERTIFICATION ON CUSTOMER DATA PROTECTION
In 2020, XL Axiata was able to maintain the qualification for ISO 27001:2013 certifications in customer data protection from British Standard Institution (BSI). The audit process of ISO 27001:2013 was started since early 2020, and
the audit was completed in the fourth quarter of 2020. Through this certification, XL Axiata working culture is transforming into a world-class standard.
IMPLEMENTATION OF DIGITAL SIGNATURE FOR EXTERNAL DOCUMENTATION
In 2020 at the beginning of Covid-19 Pandemic, XL Axiata began to implement electronic signature or digital signature for external documents and correspondences, such as external letters, power of attorney, agreement documents and other documents. The digital signature is provided by electronic signature provider that has attained certification and registered in the Ministry of Communications and Informatics, thereby
the signature the legitimate power as the real signature.
OPERATIONAL PROCEDURE AND POLICY EXPOSURE
Disclosure of the Company new formulation on the Policies and Operations Procedures in 2020:
1. Amendment of Articles of Association
An update to new regulation in regards to the General Meeting of Shareholders, namely POJK No. 15/POJK.04/2020 on the Plan
and Implementation of General Meeting
of Shareholders of Public Companies, and POJK No. 16/POJK.04/2020 regarding
the Implementation of General Meeting of Shareholders Electronically.
TRANSFORM FASTER TO EMERGE STRONGER – GIVING BACK TO THE NATION
PT. XL AXIATA TBK