Page 157 - XL Axiata Integrated Anual Report 2020 ENG

2020 Integrated Annual Report 155
Duties and Implementation of Duties and Responsibilities in 2020 Responsibilities
Implementation of Reporting Obligation to Capital Market related authorities
The Corporate Secretary has carried out mandatory reporting and disclosures through XL Axiata website and Indonesia Stock Exchange website (through e-Reporting system IDXNet).
Throughout 2020, the Corporate Secretary carried out mandatory reporting and disclosures to the regulators and public, among others as follows:
1. Monthly Regular Report on Share Registration;
2. Monthly Regular Report on Foreign Currencies Debt;
3. Quarterly Regular Report on the Company’s Financial Statements Submission; 4. Quarterly Regular Reports;
5. Annual Regular Report on the Company’s Integrated Annual Report;
6. Annual Regular Report on Public Expose;
7. Annual Regular Report on Sustainability Report Submission;
8. Annual Regular Report on Annual Rating Results Report; and
9. Incidental Report on other Information Transparency, among others such as:
• Changes of the Composition of Members of the BOD and BOC;
• Changes of the Corporate Secretary;
• Changes of Internal Audit;
• Information of payment of Coupon Interests and/or SUKUK Ijarah; • Information of Certain Shareholders;
• Information or Material Facts on the Impact of the Covid-19 Pandemic;
• Share Buyback Report during the buyback period;
• Material Transaction on the Selling of the Company’s Telecommunication Tower; • Capital addition without pre-emptive rights;
• Implementation Results of Capital addition without pre-emptive rights;
• Information on Loan Facility;
• Implementation of Transfer of the Company’s Telecommunication Tower;
• Appointment of Share Registrar specifically for the implementation of e-GMS.
The Corporate Secretary is also responsible for reporting to the Investment Coordinating Board. XL Axiata as one of the foreign investment companies complies with and fulfills the obligations of regulations related to foreign investment companies, including to conducting periodic electronic reports related to investment activity reports as regulated in Article 15 of Law No. 25/2007 concerning Investment submitted for the first Quarter, II Quarter, III Quarter and IV Quarter of 2020, in a timely manner, and technical submission of investment activity reports is regulated in Investment Coordinating Board Regulation No. 7 of 2018.
The Corporate Secretary also ensures that XL Axiata always implement the principles of GCG. In 2020, the Corporate Secretary has adjusted the Company’s Articles of Association with the latest regulation issued by OJK. Further, the Corporate Secretary has updated the GCG Manual. In addition, the Corporate Secretary also published new policies such as e-GMS, and policy on digital signature.
As of the end of 2019, the Corporate Secretary has become the initiator in the implementation of Electronic Signature in XL Axiata. In the beginning of 2020, this initiative has been approved by the XL Axiata Management and further applied for XL Axiata operations activities (for both internal and external interests), cooperating with one of the providers of Electronic Signature registered in the Ministry of Communication and Informatics and the legality of electronic signature was already recognized.
Reporting on Foreign Capital Investment
Good Corporate Governance Practices
Others
TRANSFORM FASTER TO EMERGE STRONGER – GIVING BACK TO THE NATION PT. XL AXIATA TBK